Covid-19 Policy

Date of Policy commencement: 20th December 2021

Review Date: Ongoing

Why this policy matters

At democracyCo, we value our teamwork and interaction within our communities. We are also mindful of the continuing risks presented by the COVID-19 pandemic.

This company policy outlines our commitment to prevent the spread of COVID-19 in line with our WHS obligations, as well as Government/health advice and restrictions.

For our business, this policy is a priority due to the ongoing challenges posed by COVID-19 locally, nationally and internationally. Our aim is to take all reasonably practicable steps to ensure the safety of those we interact with in the course of our work.

This policy is subject to change in conjunction with any updates to Government/health advice and restrictions. We will take all reasonable steps to advice of any changes to this policy as soon as possible.

Responsibility

Both CEOs, Emma Fletcher and Emily Jenke, are responsible for ensuring that this policy is implemented and adhered to.

For our business, this policy is a priority due to the ongoing challenges posed by COVID-19 locally, nationally and internationally. Our aim is to take all reasonably practicable steps to ensure the safety of those we interact with in the course of our work.

All employees and our subcontractors have a responsibility in their area to ensure that the aims and objectives of the policy are met.

Policy aims

  • To reduce the risks associated with COVID-19 by adopting in full current state and territory Government/health advice and restrictions
  • To ensure compliance with Government/health contact tracing methods, including use of each state and territory contact tracing app to check-in at venues via COVID-Safe QR Codes. In situations where the relevant state and territory contact tracing app or QR Code is unavailable, to obtain contact details required via written method. Where necessary in any state or territory, as deemed by the democracyCo team, democracyCo will create its own contact tracing or QR code for any given event including a meeting or workshop
  • To inform our employees, clients and community groups of the application of this policy in our work with them.
  • To reduce the risk of transmission of COVID-19 by requiring compliance with risk control measures as recommended by SafeWork SA.

Rights and Choices

We have a responsibility to do everything we can to protect the health and wellbeing of the participants in our processes, our clients and our own staff. Therefore, until further notice:

  • All democracyCo staff and contractors (that have contact with participants or clients) must be fully vaccinated with a TGA approved COVID-19 vaccination
  • All attendees at face-to-face engagement meetings must be fully vaccinated with a TGA approved COVID-19 vaccination in order to attend these events
  • All attendees at face-to-face engagement meetings must comply with safety measures implemented by democracyCo, our client and/or the venue hosting the session to minimise the risk of potential spread of COVID-19 (e.g. mask wearing, hygiene protocols, QR check-in, physical distancing etc). Where possible we will conduct engagement sessions outside and consider issues of ventilation. 

This vaccination requirement extends to any boosters recommended by Government/health advice in future. In this event, democracyCo will advise of the date by which any booster will need to have been received by staff, contractors and attendees to comply with this policy.

Equity measures

As an organisation that believes strongly in equity and ensuring that ALL voices in our community are heard, we will also be working with our clients to ensure that mechanisms are in place to ensure that all individuals irrespective of their vaccine status can participate in our engagement processes. This will involve use of the following tools:

  • Use of online engagement – Zoom and other formats to ensure that we can bring the diverse voices of our communities together to talk, deliberate and reach agreement with each other
  • Surveys / Polls
  • Use of Discussion guides / kitchen table guides – which enable and promote small group discussions between people known to each other
  • Interviews

Where we have existing contracts, we will collaborate with our clients to as closely as possible to ensure compliance with this policy.

Evidence

In order to confirm compliance with this policy, democracyCo will ask staff or attendees at face-to-face engagement meetings for evidence of their vaccination status. This request is made on the basis that democracyCo’s engagement meetings, being face-to-face events, pose a heightened risk of exposure to COVID-19 as the number of cases in our community continues to rise.Staff and attendees will be asked to show a copy of their immunisation history statement or COVID-19 vaccination record.

democracyCo will treat the information provided in accordance with its privacy obligations.

Medical exemptions

democracyCo acknowledges that some persons may have medical conditions that mean they are not able to safely receive a COVID-19 vaccination.

democracyCo will make use of alternative tools described above, e.g., online engagement, surveys/polls, discussion/kitchen table guides and interviews, to accommodate these individuals.

Monitoring and improvement

We will be monitoring the following information sources and will update this policy in line with changing health advice.

https://www.covid-19.sa.gov.au/home 

https://www.safework.sa.gov.au/workers/health-and-wellbeing/infectious-diseases/coronavirus-covid-19

https://www.health.gov.au/health-topics/novel-coronavirus-2019-ncov

https://covid19.swa.gov.au/covid-19-information-workplaces 

https://www.who.int/emergencies/diseases/novel-coronavirus-2019